Documentation
Documentation
Welcome to the Life Admin documentation. This guide covers all features and how to use them effectively.
Getting Started
Life Admin is a workspace-based list management application. To get started, create a free account and set up your first workspace. You can optionally fill it with sample data to explore the features.
Get StartedWorkspaces
Workspaces are isolated environments that contain their own areas, lists, items, and files. Each account can have multiple workspaces. You can switch between workspaces at any time using the workspace menu in the navigation bar.
Areas
Areas are top-level categories to organize your lists. Common examples include Home, Work, Finance, Travel, and Projects. Each area can contain multiple lists. Areas can be created, renamed, and deleted by admins.
Lists
Lists are the core of Life Admin. Each list belongs to a workspace and optionally to an area. Lists have a name, description, visibility setting (private, shared, or public), and an optional featured image.
Lists can be displayed in two views: Table view (default) shows items in a sortable table with columns for status, importance, and due date. Kanban view groups items by status in draggable columns.
Any list can be exported to CSV or JSON format using the export button on the list page.
List Items
Items are individual entries within a list. Each item has a title, optional rich-text description (with bold, italic, lists, links, and more), status, importance level, and optional due date.
Available statuses: None, Todo, In Progress, Waiting, Done, Cancelled. Items can be quickly updated using the status dropdown on the list page.
Importance levels: None, Low, Medium, High. Use importance to prioritize items within a list.
Custom Fields
Each list can have custom fields to capture additional data. Supported field types are: Text, Number, Checkbox, Date, and File. Custom fields appear as extra columns in the table view and as additional fields when editing items.
Assignments
Items can be assigned to one or more workspace members. Assigned items appear on the user's dashboard under 'My Tasks Today' when they have a due date set to today. In single-user workspaces, new items are automatically assigned to the creator.
Templates
Templates provide pre-configured custom field layouts for new lists. When creating a list, select a template to automatically add fields like Client, Amount, and Paid for an invoice tracker, or Photo, Location, and Notes for a photo gallery.
Permissions
List-level permissions allow fine-grained access control. You can grant specific users editor or viewer access to individual lists, regardless of their workspace role. This is useful for sharing specific lists with viewers who need edit access.
Search
The global search allows you to find items across all lists in your current workspace. Search by item title, list name, or area name. Results are filtered to only show items from your current workspace.
Dashboard
The dashboard provides an overview of your workspace with quick stats, today's tasks, upcoming deadlines, overdue items, recently updated lists, recently updated items, and recent comments. Items assigned to you with today's due date appear under 'My Tasks Today'.
Account Management
Your account settings are accessible from the user menu in the top right corner. You can delete your account at any time by confirming with your email address. Deleting your account will remove all workspaces where you are the sole admin, along with all their data.
Languages
Life Admin is available in four languages: English, French, German, and Dutch. Switch languages using the language selector in the footer. Your language preference is saved in your session. When creating a workspace with sample data, the data will be generated in your currently selected language.
Security
Life Admin takes security seriously. Passwords are hashed using bcrypt. All uploaded files are stored with non-guessable filenames and can only be accessed by authenticated workspace members. Each workspace is fully isolated: users cannot access areas, lists, items, comments, or files from workspaces they do not belong to.
Comments and Attachments
Each item supports threaded comments for discussion and collaboration. Team members can leave comments to provide updates, ask questions, or share information.
Files can be attached to any item. Images are automatically resized to a maximum of 1600 pixels. All files are stored securely and can only be accessed by members of the workspace they belong to.